COVID-19 Delegates' Decisions

UPDATE: As the Board has now resumed its regular meetings via teleconference, the delegation of authority has expired. This page has now been archived.

We are in an unprecedented health emergency related to the COVID-19 pandemic.  In the midst of this pandemic, it is critical to ensure the continuity of adequate and effective policing.  This includes creating a mechanism to ensure the Board can make responsive and informed decisions relating to urgent matters that are operationally necessary for policing in Toronto.  At its Special Meeting of March 26, 2020, the Board, pursuant to section 34 of the Police Services Act, delegated some of its authority to the Board’s Chair and Vice-Chair.  This delegation of authority is for the authorization, approval, awarding, execution of agreements, or actions that otherwise would permit requests from the Chief of Police, where those requests are urgent and operationally necessary to the ongoing operation of the Toronto Police Service.  The delegation of authority would expire at the next regular meeting of the Board.  More specifically, the delegation of authority can be exercised for the following types of matters:

  • the acquisition of goods or services in accordance with the Purchasing By-law, including non-competitive procurements, where the value of the goods or services exceeds the authority of the Chief under the Purchasing By-law;
  • agreements, including indemnification clauses;
  • real estate permissions, including leases;
  • human resources matters, including the employment of senior officers and terminations; and,
  • appointments made under the Police Services Act and any agreements or authorizations required to facilitate those appointments.

To ensure transparency in decision-making and to keep the public engaged and apprised of the Board's actions, all decisions by the Board's delegates will be summarized below. This list will be updated as soon as possible after each decision is made.  In addition, once the Board resumes its regular meetings, the decisions made by the Board’s delegates will be brought back to the whole Board for information.

 

Delegates' Decisions

Date


Request, Operational Necessity, and Urgency


Decision


April 28, 2020

Automated Fingerprint Identification System, Live Scan, and Disaster Recovery – Contract Award

Request

The Service needs to replace its fingerprint identification system and technology.  This technology is what enables the Service to collect, store and process all fingerprints and palm prints, whether they are collected in the course of an investigation, vulnerable sector check, or otherwise.  There are various requirements that impact the technological specifications that must be met with any system of this nature.

 

Reason for the urgency and operational necessity

It is urgent that this contract be awarded as soon as possible, as the current system has been classified by the manufacturer as “End of Life” effective December 31, 2020.  This means that hardware replacements and software fixes will no longer be available after this date.

It is expected that the implementation of the new A.F.I.S. will take over 8 months, consequently a timely award of the contract is critical and imperative. 


Approved three recommendations: 1) A contract award to IDEMIA Identity and Security Canada for the purchase and installation of a new Automated Fingerprint Identification System (A.F.I.S.) and Disaster Recovery at a cost of $1,553,497 and fingerprint capture equipment (Live Scan) at a cost of $401,423, for a total amount of $1,954,920 (excluding taxes); 2) A contract award to IDEMIA Identity and Security Canada for the maintenance and support for the new A.F.I.S. for a five-year period commencing after successful system implementation and the one-year warranty period, at a total cost of $929,096. (excluding taxes); and 3) Authorize the Chair to execute the agreement and related documents on behalf of the Board, subject to approval by the City Solicitor as to form.

April 28, 2020

Special Constable Appointments and Re Appointments – April 2020

Brief summary

The Board has been asked to approve the appointments or re-appointments of special constables, employed by other employer agencies (TCHC and U of T).

 

Reason for the urgency and operational necessity

Due to self-isolations, quarantines and child care necessities, the external agencies have advised that they are currently experiencing a decrease in platoon strengths and have had to adjust their deployment strategies in order to compensate to ensure there are sufficient resources on duty. The appointment and re-appointment of these individuals will assist in operational continuity which greatly assists TPS on a daily basis in reducing the number of non-priority calls for service. Failure to make these appointments would risk placing increased burden on front line police officers.  


Approved the appointments and re-appointments of the individuals listed in this report as special constables for the Toronto Community Housing Corporation (T.C.H.C.) and the University of Toronto (U of T), subject to the approval of the Ministry of the Solicitor General.

Date of report – March 3, 2020

Date of decision – April 2, 2020

Request

Request to extend the Service’s Enterprise Licensing Agreement (E.L.A.) with Esri Canada Ltd. for Geographic Information Systems (GIS) from 2020-2023, and to extend the Master Services Agreement (M.S.A.) for Esri for that time period, with the Chair being authorized to execute the required agreements.

 

Operational Necessity

Geographic Information Systems is the foundational platform for managing the Service’s operational mapping technology and supports internal operations with respect to public crime information.  This technology is also critical for the Service’s Incident Command during the COVID-19 response, as well as in other areas.

 

Urgency

The licence expired March 31, 2020 and it is important to extend the licensing agreement as soon as possible to avoid any potential operating issues.


Approved three recommendations: 1) a three-year extension (April 1, 2020 to March 31, 2023) of the E.L.A. with an increase in contract value of $810,000 over that period; 2) an extension of the M.S.A. for G.I.S technology for the period May 12, 2020 to March 31, 2023 at a cost not to exceed $200,000 a year; and, 3) authorize Chair to execute required agreements. 

 

Date of report – March 3, 2020

Date of decision – April 2, 2020

Request

Request to approve an increase in the value of a Global Search solution contract, an extension of the contract term, an authorization for the Chair to execute required agreements, and for the Chief to further extend the contract, subject to satisfactory performance by the vendor

 

Operational Necessity

This is a single search platform which will provide operational and analytical information to all Service Members.  The value of making available timely and accurate information for the purposes of public safety investigations and primary response is vital for officers. With the production and implementation of this platform, Service Members will be able to conduct searches of internal systems more quickly and comprehensively than is currently possible, saving valuable time and increasing connectivity to key information across systems.  

 

Urgency

The project is scheduled to move into production to enable selected operational units to leverage the capabilities.  It has the capacity to move the Service forward in a strategically beneficial way, particularly in a modernized environment that is premised on more efficiently and effectively managing, accessing and linking information for the purposes of yielding investigative leads.  The project cannot move forward without the requested approvals for software licencing and professional services. 


Approved three recommendations: 1) an increase to the value of the contract with Michael Cizmar and Associates of $1,807,100 and a contract extension from April 1, 2020 to December 31, 2020, with three one-year extension options; 2) authorize Chair to execute required agreements; and 3) authorize Chief to extend the contract, subject to satisfactory performance by the vendor.

 

Date of reports – February 17 and March 31, 2020

Date of decision – April 2, 2020

Request

Request to approve the appointments and re-appointments of the listed individuals as special constables for the Toronto Transit Commission (TTC), the Toronto Community Housing Corporation (TCHC) and the University of Toronto (U of T), subject to the approval of the Ministry of the Solicitor General.

 

Operational Necessity

It is critical that the Board continue to consider and approve the appointments and re-appointments of special constables as part of its role in ensuring community safety resources are available to entities that require them.


Urgency

Special constables play an integral role in keeping our community safe, and now have the added responsibility of assisting the City with educating the public on the restrictions enacted under the Emergency Management and Civil Protection Act and related municipal by-law(s). This assistance will become increasingly important as the impacts of COVID-19 potentially become more severe.


Approved the appointments or re-appointments of the list of individuals in two separate reports for March and April 2020 as special constables for the TTC (12), TCHC (1) and the U of T (6), subject to the approval of the Ministry of the Solicitor General.


Date of report – March 31, 2020

Date of decision – April 2, 2020

Request

Request to approve an extension for the existing towing and pound services contracts for one year and to authorize the Chief to execute further extension agreements.

 

Operational Necessity

These towing services are integral to the Service’s ability to ensure the safe and efficient flow of traffic.  An additional one-year extension is now being sought to bring the term of the contracts to an end on May 31, 2021.  This would allow for the continuation of towing and pound services while a replacement property is being secured downtown for an existing rapid release pound. A one-year extension will give the Service time to explore the option of creating a new operating model (with different terms of service and different areas of responsibility), and to improve the response times for police-ordered tows.

 

Urgency

The urgency of this request is due to the fact that the current contract will expire on May 31, 2020. Without a contract, the Service will not have the capacity to impound and hold vehicles as required under legislation,  remove vehicles from private property on behalf of property owners, or enforce bylaws.  


 

Approved two recommendations: 1) the extension of existing towing and pound services contracts from June 1, 2020 to May 31, 2021; and 2) authorize the Chair to execute extension agreements.

Date of report – February 27, 2020

Date of decision – April 2, 2020

A personnel matter involving intimate financial and personal matters of a named individual.

 

Reason for urgency is to address an urgent personnel matter.


Approved recommendation of the Chief. 

Date of report – February 27, 2020

Date of decision – April 2, 2020

A personnel matter involving intimate financial and personal matters of a named individual.

 

Reason for urgency is to address an urgent personnel matter.


Approved recommendation of the Chief. 

Date of report – March 6, 2020

Date of decision – April 2, 2020

A personnel matter involving intimate financial and personal matters of a named individual.

 

Reason for urgency is to address an urgent personnel matter. 

Approved recommendation of the Chief.

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